Each paper has been allocated a 25-minute slot. You should prepare a presentation for between 12 and 15 minutes. The remaining time will be used for small group discussion and questions about your paper. To ensure sufficient time for the discussion, session chairs will ask presenters to finish speaking after 15 minutes.
We plan to automatically generate captions that will appear on the bottom of your slides as you speak. So please leave some room at the bottom of your slides for this, and do not generate captions yourself.
Getting ready for the presentation session
Each presentation room will have a computer connected to the presentation system, and all presenters will upload their presentations from a USB drive and use that computer. At the start of the day, or in the break preceding your presentation, please upload your presentation to the in-room computer. Please also introduce yourself to the session chair, who will probably be in the room helping to oversee such activities. You might also let the session chair know how to pronounce your name and what pronoun to use when introducing you.
- Make sure that your presentation is either in PDF or PPT (Microsoft Powerpoint) format.
- The computer will also support playing .mp4 videos, but it would be preferable to embed any videos into your presentation if possible.
- You will not be permitted to present from your own laptop.
- If your presentation includes a software demo or other component that you would normally present from your laptop, then please produce a video that can be played instead.
- Do not assume that you will have a working internet connection during your presentation. This means that if you use Google slides, you will need to create a PDF of your slides to use for the presentation.
- Aspect ratio in the rooms is 16:9.
- Use a large font (size 30+) with high color contrast. Check that slides are suitable for color blind audience members. Consider using a simulator like Color Safe or Color Check Contrast.
Delivering an inclusive presentation
In preparing and delivering your presentation, please consider the following to ensure that your message can be heard and understood by the widest possible audience.
- Speak clearly into the microphone. Please test and adjust before you begin. Be careful not to turn your head away as you speak when, for example, referring to the projection, so that those who need to lip read can follow you.
- Avoid using too much jargon or regionally-based idioms that can be confusing for an international audience.
- Describe any important visual information such as diagrams. This will assist audience members with visual impairments.
- Ensure that any audience questions can be heard. If an audience member does not speak into the microphone, always repeat the question into the mic before answering. This will assist those who are hard of hearing and those who are using amplified hearing devices that rely on the microphone feed.
For further advice about delivering an inclusive presentation, see Kyle Rector’s Accessible Presentation Guide.
We expect the tone and content of presentations and sessions at this conference to be respectful and considerate of the differences and diversity amongst us. We request you to bear this in mind when planning, writing, and designing your presentations as well as during Q&A and other discussions and interactions during the conference. You may also want to review CompEd 2023 Diversity and Inclusion statement.
These guidelines were based on the DIS2020 Accessibility and Diversity statement, which in turn was based on the Diversity and Inclusion Guidelines for ACM. If you have any questions or concerns about accessibility, please feel free to reach out to this year’s Accessibility and Diversity Chairs: deia@comped.acm.org.